Now that your team has a number of potential solutions, it is time to choose one of those solutions that seems the most appropriate and move forward with a more formal proposal. How your team selects this solution is up to you. The choice may be clear from the discussions you’ve had, or you may need to put it to a vote. You may need to break a tie. This may be a contentious decision, but that is by design. Working through such decisions is a part of most workplaces. Many organizations have templates for certain kinds of documents. For this proposal, you will be using a template modeled after those created by a large U.S. company to streamline the proposal process. This template is not the best or only format for a proposal, but it should give your team some experience working within document guidelines. Just as in the previous memo assignment, formatting counts. Distance Collaboration Proposal TemplatePreview the document This proposal should present background details and the need for your chosen solution, present the benefits of implementing the solution, anticipate possible concerns (time, money, security, implementation, ROI, etc.) and make it clear what is being requested. Remember that this is an internal proposal, not a marketing document. Your job is not so much to “sell” your superiors the proposed software, but to make the need for your solution clear, and to make the case for your solution as compelling and comprehensive as possible in the space allotted. Your proposal must also include at least three effective visual elements (charts, graphs, screenshots) that not only present data but also bolster the overall argument of the proposal. This should run from 2 to 4 pages (approximately 500 to 1,000 words).
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